Event Proposal Worksheet
We are thankful to God for your thoughts about ways to improve and expand the ministry of our church!
This worksheet has been designed to facilitate the movement of your proposal through the church in a minimum amount of time while checking with other ministries for the purpose of communication and coordination.
Please enter your answers to the following questions. Then give this form to one of the staff. They will review it and approve it or pass it along to the elders for their approval. We will schedule a time for you to meet with a staff person to go over this worksheet at least two weeks before the event.
Your Phone Numbers:
Your e-mail address:
Date(s) for this ministry:
Briefly describe the proposed ministry:
What goal(s) do you hope this ministry will accomplish?
Initial ministry project costs and potential ongoing costs are:
What suggestions do you have for raising funds for this ministry (if needed):
What is your plan of action to get this proposal accomplished? Please be as specific as possible about the people who need to be involved, proposed timeline, and space requirements in the building. Please answer the What, When, Where and How questions.
Will you need a key to the church?
Who is responsible to unlock the building?
Who will lock up? (Person who does this must check the following: all lights are shut off, bathrooms and kitchen do not have any water running, no unauthorized person is left in the building, and all outer doors are locked.)
What technology will be required for your ministry?
TV? DVD Player? Projector & Screen? Microphones (how many)? Please be as specific as possible and take the time to think this through thorougly. This is typically the most problematic area for all involved since we have many ministries going on all the time and limited equipment as well as staff and or technical people available. Being willing or having someone in your ministry willing and available to be trained on the technical equipment is the best way to insure success of your ministry project as far as the technical end.
TV DVD Projector Projector Screen
Microphones: 01234567891011 or more How many total? HardwiredWireless HandheldWireless lapelPulpitMixtureType?
List other needs not listed above and how & where these items will be used.
Who will be responsible for this technological component to the ministry? Has that person received the necessary training from church staff in order to run that equipment?
Will the church staff have any responsibilities connected to this project? What would those responsibilities or expectations be? Please be as specific as possible.
How will results of this ministry be evaluated?
After this form is submitted staff, ministry leaders, Elders and Trustees will evaluate the following: